Executive Assistant

Due to an internal promotion, we’re looking for a new Executive Assistant – the next great member of our team. Is it you? If you believe as we do that reimagining healthcare at Peterborough Regional Health Centre has never been more important than it is right now, read on!

The Opportunity:

Reporting to the President & CEO, the Executive Assistant (EA) provides administrative support in a dynamic environment characterized by changing deadlines, sensitive issues and shifting priorities. The EA is an essential person within our leadership office – improving the effectiveness and efficiency of the CEO’s work by providing complex administrative support in project management and scheduling, donor relations, communications, event organization, and board governance.

What You’ll Do:

• Organize and manage the day-to-day activities of the CEO’s office to ensure professional, efficient and effective office operations
• Perform administrative duties like preparing presentations, meeting packages, agendas, minutes, briefing notes and surveys, managing spreadsheets and action items, and maintaining policies and procedures
• Work with donors, volunteers, senior leaders, hospital staff, suppliers and members of the Board of Directors
• Work on queries, exporting and formatting Excel files for reporting, stewardship, recognition and pipeline development; help maintain our donor database

About You:

You’re collaborative and approachable. You’re extremely organized and detail oriented. You have a learning mind-set, you’re ready and willing to tackle a wide range of tasks and challenges, and you thrive in a fast-paced environment where professionalism, confidentiality, discretion and tact are paramount. You’re warm, enthusiastic and engaging, with strong administrative, technology, social, and communication (written and verbal) skills to support your daily interactions with donors, senior leaders and members of the Board of Directors. You’re self-motivated and self-directed, and you know how to effectively manage your time between daily responsibilities, high priority requests and long-term projects.

About Us:

We’re a team of professional healthcare fundraisers who are passionate about our collective cause. We have a positive, inclusive and supportive workplace culture and invest regularly in continuous education and professional development. We believe in strategic thinking, best practices and the ongoing evaluation of our efforts. Most importantly, we’re grateful to our donors for their trust, and in return, we strive to maintain the utmost transparency, good governance and accountability in everything we do.

What We Do:

More than 600,000 people from Peterborough and the surrounding area rely on Peterborough Regional Health Centre (PRHC) for world-class, lifesaving care, close to home. PRHC’s regional programs support patients from across Peterborough, Northumberland and Haliburton Counties, the City of Kawartha Lakes, parts of Durham Region, and everywhere in between.

Our role at the PRHC Foundation is to inspire donors to fund the equipment and technology that form the foundation of that care – vital investments that are not funded by the government. We’re currently in the largest fundraising campaign in our history – the $60 million Campaign for PRHC – to empower world-class care close to home, fuel innovation and bring new, lifesaving services to our region, attract the best and brightest healthcare professionals to PRHC, and inspire and support solutions to critical hospital challenges.

What We Offer:

• An exciting opportunity to help shape the future of healthcare in our region and impact the lives of hundreds of thousands of people every year
• A nimble, collaborative and innovative work culture dedicated to supporting professional and personal development
• Competitive, benchmarked salary ranges
• Generous vacation and health/pension benefits packages
• The opportunity to work with a leading fundraising organization dedicated to excellence and impact, learning from experts in the field and sharing your own skills and experience with us

What You Offer:

You have a university education in a related field and a minimum of five years’ experience in executive administration in a fast-paced office environment, dealing effectively and positively with multiple stakeholders and competing priorities. Ideally, you’ll also have/be:

• Passionate about supporting world-class patient care at our hospital!
• Excellent interpersonal and relationship building skills; be service oriented with a desire to create a great impression for our organization
• Multi-project coordination skills; be comfortable shifting gears and prioritizing tasks
• Organized and self-motivated with a commitment to accuracy and attention to detail
• Strong administrative skills and technologically savvy – be sure to let us know what programs you have advanced level skills in!
• Excellent written and verbal communication skills
• Professional, tactful and understand the importance of confidentiality and discretion
• Approachable and energetic with a positive attitude

Other Things You Should Know:

• As a full time, permanent position (40 hrs/week) the normal working hours are Monday to Friday, 8:30am – 4:30pm; cyclical and/or occasional early mornings, evenings or weekends will be required
• This role is based on-site at Peterborough Regional Health Centre
• The following are required:
  • A valid driver’s license and access to a vehicle
  • Successful Criminal Record & Judicial Matters police check

How to Apply:

Download the complete job description here. Please submit a cover letter and resume with the subject line ‘Executive Assistant, PRHC Foundation’ to foundation@prhc.on.ca. Applications will be accepted until 5:00pm on Friday, February 14, 2025.

We thank all candidates for their interest. Only those selected for an interview will be contacted. No telephone or walk-in inquiries please. All applications are considered confidential.

We’re committed to fostering a diverse and inclusive work environment so please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.