Finance & Administrative Assistant

Due to an internal promotion, we’re looking for a new Finance & Administrative Assistant – the next great member of our team. Is it you? If you believe as we do that reimagining healthcare at Peterborough Regional Health Centre has never been more important than it is right now, read on!

The Opportunity:

Reporting to the Manager of Finance & Administration, the part-time Finance & Administrative Assistant is a key member of the PRHC Foundation team, and essential to our efforts to fund the equipment and technology that empower world-class patient care in our region. This individual supports the finance function, the charitable gift processing function, the Gift Shop function, and delivers excellent front line customer service to PRHC Foundation donors.

The Finance & Administrative Assistant has a wide range of cross-functional responsibilities which support the initiatives of Foundation leadership and team, specifically supporting charitable gift processing, data entry, bookkeeping functions and administrative support.

What You’ll Do:

• Perform bookkeeping transactions including accounts payable, journal entries and bank reconciliations
• Process donations and prepare charitable donation receipts according to CRA legislation and PRHC Foundation policies, and remain current in this area as key back up to Gift Processing Officer
• Coordinate the mailing of charitable donation receipts and support the preparation of appropriate donor acknowledgement and stewardship efforts
• Update the database using appropriate guidance to reflect changes in constituent status, gift processing
• Provide administrative support for Staff 50/50 Lottery, including tracking and printing tickets and performing lottery enrolment maintenance and reporting
• Provide customer service support, creating an incredible first impression for our donors through your work at our front desk, greeting visitors, answering phones, triaging phone calls and assisting in the Gift Shop when required.
• Other administrative duties as assigned, including opening mail and recording incoming donations
• Maintain donor confidentiality and abide by all privacy policies and procedures
• Adhere to AHP and AFP Codes of Ethics and Donor Bill of Rights
• Maintain skills/knowledge by attending educational sessions and keeping informed of PRHC Foundation policies and procedures

About You:

As an ideal candidate, you’re organized, self-motivated and resourceful. You’re an effective and collaborative team player who shares information freely. You prioritize accuracy and pay meticulous attention to detail. You’re ready and willing to tackle a wide range of tasks and challenges, and you thrive in an environment where activities and results are measured. Finally, you’re a resilient, positive, self-directed person who understands how to effectively manage your time between daily responsibilities, high priority requests and long-term projects, and are willing to take direction during busy times.

About Us:

We’re a team of professional healthcare fundraisers who are passionate about our collective cause. We have a positive, inclusive and supportive workplace culture and invest regularly in continuous education and professional development. We believe in strategic thinking, best practices and the ongoing evaluation of our efforts. Most importantly, we’re grateful to our donors for their trust, and in return, we strive to maintain the utmost transparency, good governance and accountability in everything we do.

What We Do:

More than 600,000 people from Peterborough and the surrounding area rely on Peterborough Regional Health Centre (PRHC) for world-class, lifesaving care, close to home. PRHC’s regional programs support patients from across Peterborough, Northumberland and Haliburton Counties, the City of Kawartha Lakes, parts of Durham Region, and everywhere in between.

Our role at the PRHC Foundation is to inspire donors to fund the equipment and technology that form the foundation of that care – vital investments that are not funded by the government. We’re currently in the largest fundraising campaign in our history – the $60 million Campaign for PRHC – to empower world-class care close to home, fuel innovation and bring new, lifesaving services to our region, attract the best and brightest healthcare professionals to PRHC, and inspire and support solutions to critical hospital challenges.

What We Offer:

• An exciting opportunity to help shape the future of healthcare in our region and impact the lives of hundreds of thousands of people every year
• A nimble, collaborative and innovative work culture dedicated to supporting professional and personal development
• Competitive, benchmarked hourly wages and salary ranges
• Generous pension package
• The opportunity to work with a leading fundraising organization dedicated to excellence and impact, learning from experts in the field and sharing your own skills and experience with us

What You Offer:

We’re looking for someone with post-secondary education in Accounting or Business with strong technical skills who is service oriented with a warm demeanour and a desire to create a great first impression for our organization.

Ideally, you’ll also have/be:

• Experience with online resources, word processing, and spreadsheet and database applications
• Knowledge of Excel
• Knowledge of Raiser’s Edge, Financial Edge and QuickBooks is an asset
• Prior experience in charitable donation receipting and donor stewardship practices an asset
• Aptitude towards database and information organization
• Excellent written and verbal communication skills
• Complete confidentiality and discretion, tact and poise, sound judgement
• Sense of humour, energetic, positive attitude
• Flexible and adaptable
• A drive to succeed personally, and to support team success
• Passionate about the work of the Foundation in raising funds to support world-class patient care

Other Things You Should Know:

• Part-time position (some flexibility of hours, up to 24 hours/week)
• Position will be based primarily on-site at the hospital (may occasionally involve attending trade shows/events and related travel)
• Valid driver’s license and access to a vehicle is required

How to Apply:

Download the complete job description here. Please submit a cover letter and resume with the subject line ‘Finance & Administrative Assistant, PRHC Foundation’ to foundation@prhc.on.ca. Applications will be accepted until 4:00pm on Monday, May 5, 2025.

We thank all candidates for their interest. Only those selected for an interview will be contacted. No phone or walk-in inquiries please. All applications are considered confidential.

We’re committed to fostering a diverse and inclusive work environment so please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.